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Extenuating Circumstances

We may be able to give you a refund or waive the penalties if you have to cancel because of an unexpected circumstance that’s out of your control. Below is a list of circumstances covered by our Extenuating Circumstances Policy. Before you cancel, check that your circumstance is included in the list below and that you can provide the required documentation.

Circumstances that require documentation

Death of an Operator, guest, or their immediate family member. You’ll be asked to provide one of these documents:
  • Death certificate
  • Obituary
  • News article naming the deceased
Serious illness of an Operator, guest, or any member of the travelling party.

You’ll be asked to provide a general statement from a physician confirming that the person can’t travel. The statement must be dated after the reservation was booked.

Government-mandated obligations including jury duty, travel restrictions, court appearances, and military deployment.

You’ll be asked to provide a copy of the official notice dated after the reservation was booked, including the name of the person fulfilling the obligation.

Airport and road closures that make it impossible to travel to your destination. This includes closures caused by natural disasters like earthquakes or severe storms.

You’ll be asked to provide a notice of the road closure or notice of the airport closure and proof that the flight was cancelled.

Circumstances that require special review

There’s no required documentation for these circumstances, but our specialized team will review each case to confirm that you’re directly affected.

Severe security advisories for political or civil unrest in the area that the guest is travelling from, travelling to, or that the Tour Service is located in.

Examples include:

  • Violence
  • Increased military presence
  • Severe damage to the area’s infrastructure
  • Changes to visa or passport requirements that make it impossible to travel to the destination. This doesn’t include lost or expired travel documents.
Natural disasters that prevent the guest from travelling to or from the destination or that make travel unsafe.

Examples include:

  • Severe storms
  • Earthquakes
  • Flooding
  • Tornados
  • Tsunamis
  • Wildfires
  • Blizzards or severe winter storms
  • Endemic disease or illness that suddenly affects a region or an entire group of people. This doesn’t include existing diseases that are associated with an area, for example, Malaria in Thailand or Dengue Fever in Hawaii.  Examples of endemic disease include:
    • Ebola
    • Zika
    • Chagas disease

What to do next

If you’ve confirmed your circumstance meets the requirements above, first cancel your reservation and then contact us to file a claim. We’ll walk you through the next steps, which will include submitting any required documentation and waiting for our team to review your case. Claims must be submitted within 14 days of the extenuating circumstance.